Administration Assistant.

• Provide effective administrative and secretarial support for the senior manager and senior team taking independent and pro-active action where appropriate to resolve administrative matters.
• Use Microsoft Word, PowerPoint, Excel, or other software packages, to provide a high quality and efficient service in preparing documents, reports etc.
• Facilitate a variety of meetings involving the senior team, ensuring agendas are prepared, participants are informed, relevant papers circulated, and accommodation and refreshments ordered/delivered.
• Provide direct support to the manager and senior team in the handling and management of email and written correspondence.
• Operate and manage the head of department’s telephone, screening and diverting calls as appropriate.
• Provide diary support for the manager and senior team, arranging appointments and maintaining schedules effectively.
• Receive and greet visitors to the senior team, providing refreshments if necessary.
• Maintain a comprehensive and accurate filing system (paper and electronic) for the relevant senior managers.
• Work with the PA to the CEO to undertake any duties that may be reasonably required.

• Experience of using Microsoft Word and Excel and minuting meetings.
• Experience of working in an administrative role, maintaining efficient filing systems and using computerised administration systems.
• Excellent written communication sand word processing skills.
• The ability to handle pressure, prioritise tasks and meet deadlines.
• Good problem-solving, organisation and time management skills.
• Ability to work effectively as part of a team but also to work using your own initiative.
• Flexible approach to work – ability to work early mornings/late evenings when required.